Are you ready for change?

“We trained hard, but it seemed that every time we were beginning to form up into teams, we would be reorganised. I was to learn later in life that we tend to meet any new situation by reorganising; and a wonderful method it can be for creating the illusion of progress while producing confusion, inefficiency, and demoralisation.”

Attributed to Gaius Petronius Arbiter, Roman Satirist, 210 BC (though never proven!)

Death, taxes and change – they are all certain.  Research conducted by the Charted Management Institute (CMI) has revealed that almost every manager in the UK went through some kind of organisational change over a one year period (2014-2015) but that only a third of them believe that it was handled well by their senior managers.  Stand still and you will lose advantage but to be effective a change management programme must identify areas of potential conflict, address the needs of everyone in the organisation and crucially, bridge the gap between the aspirations of executives, technical project teams and the people affected by the change.

Case Study: Shell’s tough love

In 2004 Shell was facing an oil reserves crisis that hammered its share price. The situation was compounded by the abrupt departure of the oil group’s chairman, Sir Philip Watts. The new group chairman, Jeroen van der Veer, believed that in order to survive, the corporation had to transform its structure and processes.

A series of global, standardised processes were identified. These, if introduced, would impact more than 80 Shell operating units. While the changes were vital to survival, they proved unpopular in the short term as some countries stood to lose market share.

The message was a tough one, and many operating units balked.

However, for a change programme of this scale to be successful, everyone had to adhere to the new systems and processes. The leadership of Shell Downstream-One, as the transformation was known, needed unflinching determination and to focus on gaining adoption from everyone involved.

Those leading the change had to ensure that the major players in all their markets knew what was required and why. They needed to be aligned with the change requirement. From the start, it was recognised that mandating the changes was the only way for them to drive the transformational growth they aimed for. This wasn’t an opt-in situation.

The main message of the change team, led by van der Veer, was that simpler, standard processes across all countries and regions that benefited Shell globally trumped local, individual needs. That meant everything from common invoicing and finance systems to bigger more centralised distribution networks. By identifying and rapidly addressing the many areas of resistance that emerged – such as that some influential stakeholders stood to lose control or market share – adoption was accelerated.

The team of experts – made of senior leaders, in-house subject matter experts, implementation consultants and external change experts – who delivered the change programme were crucial in this phase.

They’d been picked because they had both technical understanding and could provide change leadership. They both modelled and drove the new behaviours needed for the change to succeed. They briefed the people who would be impacted by the change; risks and potential problem areas were discussed and mitigated – before any real change was even delivered.  In all major change programmes, there’s always the danger that change management gets delegated; leaders distance themselves from the challenge of implementing the priorities they once championed. That can cause the initiatives to fail. In Shell’s case, however, the change leadership started and finished with Jeroen van der Veer, who never drew back from emphasising how important full implementation of Downstream-One would be.

Shell is in a significantly healthier position than when the transformation started, and by that measure the programme has been deemed a success. And the ramifications of Downstream-One continue to result in ongoing change.

In this case study, we see that one of the crucial elements to success is the driving force of their group chairman in continually promoting why the change was necessary.  This coupled with employing the right resources for the role and ensuring that everyone understood and fulfilled their role made for success.  It’s not easy.

At Regency IT Consulting all our Project and Programme Managers have many years of practical change management experience.  They don’t just hold a certificate, they work ‘it’ every day.  Regency’s Project and Programme Management consultants can support you with all aspects of your change programme whether you simply don’t have a particular skill set at your disposal or you need someone to matrix manage your change team.

If you would like to discuss your change management requirements or indeed any element of Project and Programme Management, then please give us a call; we’ll be happy to help you achieve your goals.

Charted Management Institute – The 5 Greatest Examples of Change Management in Business History (Sept 2015)